AUTOMATION

Posted on May 26, 2021 · Posted in Blog, General, Memo Plus Gold, Personal

Many entrepreneurs, mostly owners of small businesses, find it hard to delegate tasks to their employees, and even more to automated systems. It is time to let go.

Some tasks necessitate human touch, of course, but automated tools make you more efficient and give you more time to concentrate on more important tasks and strategic direction.

The benefits of automation are:-

Eliminate the manipulation of paper documents.

  • Go digital. You can store information on your system and at the same time save money. No more printing and storing paper documents.
  • Optimize time spent looking for information.

Utilize employee time better.

  • One of the automation’s best features is that it gives you the opportunity to use talent and do what humans do best: create ingenious business plans to eliminate costs, make important decisions, etc. Creative and innovative methods that an automated system cannot do.
  • Concentrate on the most important tasks.

Define business processes.

  • You need to identify what is implicated in your business process before you can configure the automation. This identifying process makes everything visible and gives you a clear idea of what is happening or should be happening in your business!

Make better projections

  • A Business Process Automation (BPA) gives you all the tools needed to monitor data, at all times. It gives you much more precise data and projections about your business’s future needs and income.

Identify unused resources.

  • More than estimating your future sales or needs, a good BPA will help you detect resources that are no longer used or are underused (for example, an unused mobile phone left by a departing employee). Automation of processes gives you the opportunity to identify and re-deploy unused resources.

Allow new business opportunities.

  • Automation allows the ability to configure and support assets in fields you could not even have thought about while using only human resources.

Save money, even while sleeping.

  • As a human, sleeping is a basic need; you will not be able to function if you do not get enough sleep. At a certain point, you will need to take a break from physically managing your operations and give yourself a well-needed rest. Thankfully, your automated systems do not need to rest. You can configure them to work all day and all night, over and over
  • Easily manage decentralized teams in different time zones.
  • Sadly, you can only be in one place at a time. You do not have access to places on the other side of the world. Thanks to automated systems, it is not always like that. You can manage the tasks of your decentralized teams across multiple time zones.

The challenges to automation are:-

Integration compatibility of the system

  • You have to make sure that the platform you choose is compatible with your existing systems. Is there an Application Programming Interface source to assure compatibility? Or you will need to add programming resources to make sure they are integrated.

Return On Investment

  • Some automated services come with important costs. Make sure you identify the return on investment you will get before choosing your software.

Complexity

  • Sometimes, the tasks you have to complete on a daily basis may be complex. The software can do it for you. Many providers offer related services to establish the workflow in the interface or make sure you can easily configure the system according to your business processes.

Security

  • We often hear about problems related to computer security. Indeed, every day there are countless hacking attempts. Of course, digitalization opens the door to this vulnerability, but the best solutions always improve their security measures.

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