How To Improve Communication Skills

Posted on March 17, 2013 · Posted in General

Communication between two human beings is the transferring of signals and messages through various means to establish and modify relationships. There are two types of communications, face to face communication in which speech and vision is used and telephone conversation in which only speech is used. Communication is an inborn talent in every human being from the day he is born and this talent requires improvements during the course of his life. How to improve communication skills in your career and daily life requires certain skills. When two or more people meet at a place communication takes place and that communication may be verbal or non verbal. Communication skills are not just to communicate with a person or audience; it includes many other factors like body gestures, pitch and tone of the voice and lots of other factors. It is required in every aspect of our life in this modern world.

How To Improve Communication Skills

How To Improve Communication Skills

Communication is an essential part in your career. All jobs require good communication skills and are an essential factor to climb the corporate ladder. A person who can communicate effectively at all levels from senior management to the lowest employ climbs the corporate ladder fast. Good communication skills help domestic relationships to develop along good lines and helps reduce arguments and disagreements. All individuals to succeed in the corporate and personal life should develop communication skills. To improve the communication skill, we can classify a communication into three segments. Verbal messages, the words we choose to speak, Para verbal messages, how we are going to say those words and non verbal messages, the body language which we are going to use. These three components are used to send clear and concise messages and receive and understand the messages which are sent to us.

Verbal messages should be brief, structured and focused and the language used should be simple and free from jargons and special care must be taken to see that the listener do not create a resistance. Para verbal message in a communication is the pitch, tone and pacing of words you use in communication. It is not what we say; it is how we say it which effects the communication. A sentence can have different meanings if the emphasis on words and tone of voice is changed. When a person is angry or excited his speech becomes rapid and high pitched, when he is bored or depressed his speech will be monotone and when he is defensive his speech will be abrupt.

Non Verbal messages which we send through facials expressions, eye contacts and body gestures account for fifty five percent of your communication to be effective. Facial expression and eye contact are the most important conveyor of emotional information, your face will light up with enthusiasm, or express confusion and boredom and your eyes expresses the joy, sadness and anger. Body postures in person can give a feeling of warmth or cold rejection. A person sitting with loosely folded hands in the lap shows interest and anticipation in the communications, and a person with arms crossed in the chest shows inflexibility. Gathering of materials and reaching for the purse shows the desire to end the conversation.

A good communicator will always be a good listener. Listening is a combination of hearing the words and involvement with the person who is talking. It shows an attitude of respect, acceptance and willingness to see things from the other person’s point of view. Listening requires good concentration and energy and involves a psychological connection. It helps us to see things from other person’s point of view and helps us to suspend judgment and evaluation. A speaker’s body language gives an insight on how that person is feeling and the intensity of that feeling when he speaks. Body languages and Para verbal messages help us to understand and develop hunches about the speaker or listener and what he is trying to convey.

How to improve communication skills and be an effective communicator requires that the communication should always be two ways, you should be an active listener, the communication should reflect the accountability of speaker and the listener and utilize the feedback in an effective manner, communication should be free from stress and the delivery should be clear and precise.Natural memory enhancer